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Office Administrator

Qualifications, Skills, and Experience Required:

For appointment to this grade, a candidate must have: –

  • Diploma (KNQF Level 6 or equivalent)  in Secretarial Studies or any other equivalent from a recognized institution;
  • Have passed the following examinations from the Kenya National Examinations Council (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 w.p.m);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;
  • Proficiency in computer applications;
  • Meet the provision of Chapter Six of the Constitution.

Responsibilities:

Duties and Responsibilities

  • Attending to visitors/clients;
  • Handling telephone calls and inquiries;
  • Handling customer inquiries and complaints;
  • Ensuring the security of office records, equipment, and documents;
  • Ensuring the confidentiality of office information;
  • Record keeping for correspondences and file movement;
  • Managing office protocol and etiquette;
  • Managing petty cash for the respective office;
  • Maintaining an up to date file movement register;
  • Coordinating the general administration of the respective department/office;
  • Coordinating schedule of meetings and appointments for the respective departments/office;
  • Coordinating travel arrangements for the respective departments/office;
  • Coordinating appointments and travel itineraries for the Chief Manager;
  • Preparing responses to simple routine correspondence for Chief Manger; and
  • Monitoring procedures for record-keeping for correspondences.
  • Ensuring security, integrity, and confidentiality of data; and
  • Undertaking any other office administrative services duties that may be assigned.

How to Apply

Interested and qualified applicants to apply for this post before 10 May 2022

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