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POSITION: DATA OFFICER

REPORTS TO: FACILITY IN-CHARGE 

LOCATION: NAIROBI, KENYA. 

Background:

The Center for International Health, Education and Biosecurity (Ciheb) — Kenya is a local non-governmental organization collaborating with the Ministry of Health and County Health Management Teams to strengthen health systems for improved quality of healthcare in Kenya. Ciheb-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu, and Migori to support the implementation and expansion of high quality, sustainable, and comprehensive HIV prevention, care, and treatment programs, and expansion of COVID-19 vaccination with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR).

Through the County Ownership and Networks to maintain Nairobi Epidemic Control (CONNECT) program, Ciheb-Kenya and the Nairobi Metropolitan Services (NMS) are working on a collaborative project towards the provision of high quality HIV prevention, care and treatment services to select health facilities in Nairobi City County. The project is therefore seeking for suitably qualified persons able to fill the positions of the positions below. The positions will be based at the various county health facilities in Nairobi within the County Health Services Department and mainstreamed into the county structures.

Key Function:

Facility Data Officer will be fully responsible for patient health records and patient information management in the health facility. 

Responsibilities

  • Management of patient filing system at the facility, this will include day to day retrieval of patient charts, archival and safe storage of files and registers in all service delivery points. 
  • Monitoring to ensure complete documentation of patient files and registers including filling of page summaries in all facility registers.
  • Periodic data reconstruction and computerization of patient information from files, registers and other reporting tools to EMR. 
  • Data entry and updating of patient information from data capture and recoding tools to EMR.
  • Conduction routine data quality audit of facility records, all patient beneficiary records and registers. 
  • Compile and ensure timely submission of facility monthly MOH reports as well as Program reports.
  • Timely and correctly upload all appropriate facility data into DHIS, DRAWS, 3PM, National Data Ware House and other databases as may be required by the program and MoH.
  • Conduct timely facility level data analysis and implement DDIU strategies for purpose of facility data use. 
  • Disseminate reports on a monthly, quarterly and on need basis to the facility multi-disciplinary team. 
  • Monthly update of ALL facility talking walls for facility progress review.

Reporting: Compile monthly MoH and PEPFAR/DATIM HIV-related reports 

Qualifications

  • College Diploma with a specialization in Health Records and Information, Information Technology, Computer Science, Information Systems, Public Health Informatics, Statistics, or Mathematics 
  • Computer proficiency particularly with the MS-Office suite 
  • Must have enrolled in a Health Information and Records course at Diploma level 
  • A good understanding of health data management 
  • 1 – 3 years’ experience in a health facility 

How to Apply

Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org on or before 3rd December 2021. Applicants are advised to include the title “DATA OFFICER” on the subject line. 

The Centre for International Health, Education and Biosecurity (Ciheb) — Kenya is an equal opportunity employer. 

Only short-listed candidates will be contacted. 

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