Job Title: Office / Admin Assistant

Location: Nairobi

Department: Administration

Reports to: Managing Director

Salary: 20,000 – 25,000

Duties and Responsibilities

Tendering

  • Identify and Manage all the pre-qualifications and present them to the Management for review and approval.
  • Sourcing for relevant tenders.
  • Coordinate and communicate proposal document delivery and costing requirements to meet proposal due dates while raising, tracking and documenting issues.
  • Ensures all relevant documentation for bid proposals is complete and accurate.
  • Ensure all technical, commercial and contractual correspondence with Suppliers are efficiently addressed and closed out.
  • Prepare written proposals, financial proposals and attach all the relevant documentation.
  • Observe tender deadlines and deliver before/on time.
  • Contribution in cost and price calculations.
  • Coordination of tender reviews and deadlines and adjust them to the frameworks given.

Sales and Marketing

  • On the days you are not preparing tenders you will be selling and marketing the company’s services.
  • Social media marketing.
  • Telesales and email marketing.
  • Pre-planning weekly sales prospects.
  • Networking, Cold calling and visiting potential customers.
  • Sending proposals.
  • Record information on a database and maintain clients’ databases.
  • Target appropriate customers-Facilities, premises, Companies, Healthcare, Hospitality, Commercial, Industrial, Education etc.
  • Negotiating the sales and clinching business with clients

Administrative

  • Assist with general office administration functions.
  • Compile and update the bids/quotations register.
  • Compile and check bids and quotations with the administrative responsiveness criteria.
  • Keep record of all approved submissions in a file.
  • Monitor validities of closed tenders.
  • Write monthly reports on tenders evaluated.
  • Arrange bid committee meetings with all role-players .
  • Distribute adjudicated submissions to relevant Units.

Requirements

  • Degree in Sales and Marketing or Business Management.
  • Previous experience in Sales and marketing (social media marketing will be an added advantage).
  • Strong time-management and organizational skills.
  • Ability to coordinate several tasks at the same time.
  • Well-developed negotiation skills.
  • Self-motivated and hardworking.
  • Good understanding of the Tender Management Process.
  • Excellent communication and negotiation skills in both written and spoken.
  • Proficiency in Office Computer applications.

Personal Attributes

  • Result oriented
  • Integrity
  • Interpersonal Relations
  • Self-driven

Key Skills

  • Communication
  • Analytical
  • Planning
  • Negotiation
  • Customer care
  • Computer literacy

How to Apply

Interested candidates are invited to strictly email their cover letter and CV with the subject, Administrative Assistant to careers@hrmconnection.com by 26th June 2020.

Only short listed candidates will be contacted.


Leave a Reply