Job Vacancy: Business Administrator – Land Survey

Location: Kilimani, Nairobi

Our client, a land & engineering survey, planning and GIS & digital mapping company, is recruiting a Business Administrator to join their team.

Job Summary: Responsible for organizing the company’s day-to-day operations. Provide clerical support to managers and employees and coordinate all daily administrative activities. Should be able to ensure office policies and procedures run smoothly.

Key Duties & Responsibilities:

Business Administration

  • Maintain proper documentation of client projects, files, reports and any hard copies.
  • Manage office diary in regard to meetings, upcoming events registrations, appointments and communicating this on time to the Supervisor
  • Respond to client emails and respond in a timely manner.
  • Track inventory of company assets and condition of item when checked out and returned
  • Conduct orientation of new employees.
  • Make travel arrangements for employees.
  • Book meetings and schedule important projects and activities
  • Prepare meeting rooms and refreshments for clients
  • Handle queries from clients on behalf of the field team
  • Maintain office cleanliness in the office (windows, floors, utensils)
  • Subscribe to digital newspapers and coordinate for hard copies when digital copies are not available.
  • Order office stationery and supplies.
  • Deliver and collect parcels.
  • Print, copy and scan office documents

Business Development

  • Research, compile and accurately prepare tender documents in line with the requirements of the tender document.
  • Deliver tender documents and attend tender opening meetings.
  • Actively keep track of trends in the industry, sign up for events, exhibitions, meetings, networking forums and associations related to the industry.
  • Seek to understand procurement procedures and financial calendars of projects by key institutions in the industry eg Government of Kenya, World Bank, UN, FAO, WHO etc


  • Develop quotations for projects as requested by clients.
  • Generate invoices and follow up on payments from clients.
  • Ensure timely payment of service providers.
  • Oversee and manage the department’s financial and budgetary activities.
  • Track expenses and company expenditure to identify areas to cut costs and improve performance.

Social Media

  • Write, edit and publish engaging posts for various social networks, including Facebook, LinkedIn, Twitter and Instagram
  • Select appealing images and videos to complement text
  • Update social media pages with compelling company news
  • Respond to questions and comments on the company’s social media pages in a timely and accurate manner

Key Requirements

  • Minimum work experience of 3-4 years in a similar role.
  • Bachelor’s Degree in Business Administration, Finance, Sociology and any other related field
  • Experience in office operations
  • Business development skills
  • Technical skills e.g survey data analysis and business intelligence.
  • Management skills (budgeting, business knowledge and people management)
  • Proficient is MS Office (Word, Excel, PowerPoint)
  • Familiarity with social media platforms
  • Excellent communication and interpersonal skills
  • Highly organized and able to multitask
  • Decision making
  • Negotiation, persuasion and teamwork
  • People management

Deadline: Interested parties should send their online applications on or before 22nd May 2020

Correspondence: Detailed CV to be submitted online at

Applications not meeting minimum requirements will not be considered.

Only shortlisted candidates will be contacted.

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