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Position: Records Management Officer

Job Group CPSB 09 (3 Posts)

Basic Salary Scale: Ksh. 37,070 x 1,470 – 38,540 x 1,520 – 40,060 x 1,710 – 41,770 x 1,910 – 43,680 x 2,000 – 45,680 x 2,100 – 47,780 x 2,170 – 49,950 p.m.


An Officer at this level shall be deployed at the Department headquarters of the County. The specific duties and responsibilities will entail:-

  • ensuring that letters are appropriately filed and marked for action officers;
  • Controlling and opening of files and updating of file indexes;
  • Ensuring security of information/ files in the registry;
  • Updating and maintaining up to date file movement records and ascertaining the general cleanliness of the registry;
  • Supervise other staff working with them;
  • Scanning documents onto any other platforms provided and being used in the County ( In this case ERP); and
  • Any other lawful duties that may be assigned from time to time.


For appointment to this grade, an officer must have:

  • Be a Kenyan citizen;
  • Be in possession of a Bachelor’s degree in Information Science/Library Sciences/ Record Management or equivalent qualifications from a recognized University;
  • Diploma in ICT with a bias in record keeping from a recognized institution will be added advantage;
  • Relevant working experience in the public/private sector for a minimum period of three (3) years; and
  • Shown outstanding professional competence and administrative ability in the management of record functions.

Terms of Service: Permanent and pensionable

How to Apply

All applicants should click on the Job Offers option on the County Website and fill the application form.

N/B: No hard copy applications will be received.

All applications should reach this office on or before 29th May 2020 at 5.00 p.m.

PLEASE NOTE: Kakamega County Public Service Board does not charge ANY FEE at any stage of the recruitment and selection process. Our official communication channels are email address and phone number 0713852573 ONLY.

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